It can be hard to make a Zoom conference feel personal. With so many people in the room, it’s easy to feel like just another face in the crowd. But there are a few things you can do to make sure your meeting feels more intimate.
In this article we will cover some tips and tricks on how to make your Zoom conference feel more personal.
Use the Right Equipment
Nothing is worse than an echo-y or staticky Zoom call. If you’re using your computer’s built-in microphone and speakers, there’s a good chance that’s what’s causing the poor audio quality.
To avoid this, we recommend using a quality microphone or headset. Headsets are relatively inexpensive and will make a world of difference in the sound quality of your Zoom calls.
Add a personal touch to your meeting space
There’s no doubt that Zoom has become the go-to platform for virtual meetings, but there’s also no doubt that Zoom fatigue is real.
If you’re looking for ways to add a personal touch to your Zoom meeting space and make it feel more like an in-person gathering, consider these tips.
First, add some greenery to your space. A few plants can help to liven up the room and make it feel more inviting.
Second, consider adding a custom background to your Zoom meeting. This could be a photo of your office or a favorite nature scene.
Third, make sure you have good lighting. Zoom meetings can be draining if the lighting is poor, so do what you can to brighten up the space.
Smile and greet everyone who joins the call
When you’re hosting a Zoom meeting, it’s important to create a welcoming and inclusive environment for all participants.
One simple way to do this is to make sure you smile and greet everyone who joins the call. This sends a message that you’re happy to see them and that they’re valued members of the group.
It’s also a good way to set the tone for the rest of the meeting – if you start off by being friendly and welcoming, chances are good that the rest of the meeting will go smoothly as well.
So next time you’re hosting a Zoom meeting, don’t forget to smile and greet everyone who joins!
Participate in the conversation
As the host of a Zoom meeting, it’s your job to make sure that everyone feels like they’re a part of the conversation.
This means that you should avoid monopolizing the conversation or talking over others. Instead, try to promote a healthy back-and-forth by asking questions and encouraging others to share their thoughts.
Avoid checking your phone
Checking your phone can be hard to avoid, especially when you’re expecting an important call or notification. But resist the urge to sneak a peek at your screen, as it can be disruptive and rude.
Checking your phone during a Zoom meeting, for example, sends the message that you’re not interested in what’s being discussed. And if you’re out with friends or family, checking your phone can make it seem like you’d rather be somewhere else.
Of course, there are times when it’s perfectly acceptable to check your phone. If you’re waiting for an important call or text, let others know in advance so they won’t think you’re being impolite. And if you need to step away to take a call, excuse yourself and let others know when you’ll be back.
By following these simple guidelines, you can avoid being a distraction and show that you’re respectful and engaged in the moment.
Thank participants for joining
Finally, thank all for joining the Zoom meeting. Let them know you appreciate your time and participation.
If the meeting is being recorded, let participants know where they can find the recording (e.g., in the Zoom cloud, on your website, etc.).
If you’re using a chat function, tell participants how they can access the transcript of the meeting (e.g., in the Zoom cloud, on your website, etc.).
Finally open the meeting to any questions or comments. Always leave some time before the end of the meeting to address any questions or concerns. If a question cannot be answered during the call, let participants know that you will follow up with them after the meeting.
Zoom fatigue is real, but there are ways to fight it
If you’re feeling Zoom fatigue, you’re not alone. The good news is that there are ways to fight it.
By following these tips, you can make your Zoom meetings more personal and engaging, and less draining. So go ahead and give them a try!